One of my biggest challengers as a writer — or as a creator in general — is having too many projects on my project list. Sure, I know the two or three most important ones, but for a lot of the extra ones I had a hard time tracking them. Thus, [art of this whole revision process includes coming up with a way of prioritizing my projects.

What did I do before?

For several years, I’ve been prioritizing my projects as ‘Primary’, ‘Secondary’ and ‘Tertiary’. But this process wasn’t working.

As I said above, I could easily choose what my primary projects were, but I had a hard time differentiating between secondary and tertiary projects. For another, I really didn’t have a clear idea of what made a secondary project separate from a tertiary; or for that matter, from a primary project.

I could never settle on a list I liked. I ended up with too many primary projects, or too manty secondary. The tertiary list had projects that I was actively working on and projects I barely ever thought about. Were they all tertiary projects? But the ones I was working on couldn’t be secondary projects, they weren’t that important, or they weren’t far enough along.

No, I needed something new.

Defining the Levels

The first thing I needed to do was establish what each level was.

When I sat down to define my levels, I thought I would get away with three. But it became clear to me pretty quickly that I needed more, especially for the lower-level projects. I had to differentiate between what was just an idea, versus what was an idea in progress, versus what was a story in progress.

I eventually settled on five project levels. Starting at the lowest.

Quinary Projects are ideas I have that would be cool to write, or they’re far enough down the series line that I haven’t done any real work on them. They’re just some ideas, maybe some brainstorming or notes, lists of research books to read at some point. The fifth Sasha Small book and the historical dramatization of Winfield Scott’s life are examples of quinary projects.

Quaternary Projects are projects where I’m developing the broad strokes. I have a core that I like (some characters, or a setting, or a story), but I don’t have enough to start writing. I need to work out the big strokes, so that can build the details through the PBRG process. My science fantasy adventure story (project ‘Resurrection’) and the sequel to Champion Bold (titled Champion Impact) are both quaternary projects.

Tertiary Projects are projects that I’m running through the PBRG process. I’m building the world, researching the topics, and gaming the wars. I’ve probably written more than a few scenes for the stories, if only to scratch that creative itch. My civil war historical series and my collection of Renaissance Army short stories are examples of tertiary projects.

Secondary Projects are projects where I’m trying to get a Rough or Alpha draft written and revised to the point that I believe it is ready to publish. This could take a few rounds, so it’s not as easy as just writing a draft. Right now, I only have one secondary project: Orcfyre, my fantasy novel I just can’t get right.

Primary Projects are projects where I’m revising Beta and Final drafts for publishing. They’re also projects that are continuations of currently published books. Champion Bold is a primary project because its about to be published; The Colonel Lieutenant should technically be a secondary project, but as its the next book in my main series, I’m bumping it up to primary.

How do I process my projects?

I start with the five categories.

I take each project and sort them into the categories. This requires me to take an honest look at each project and ask some questions:

• Where am I at with the project?
• What do I need to do with the project?
• How important is the project to me?

Unsurprisingly, once I take an honest look at my project list, I come to the conclusion that most of my projects are quaternary projects: no matter how much writing I’ve done or not done, the project needs a significant amount of world building to progress. I can write scenes, but I should avoid major draft writing until I’ve answered some big questions and have a good outline ready.

And that’s a good thing. The whole point of this process (both the PBRG and the Prioritization) is to make my work more efficient. to stop writing things before I’m ready to write them. And having stories where I don’t know the ending, or where I don’t know the McGuffin, or where I don’t know the characters: those are stories I shouldn’t be writing.

Rules for advancement

Which is a good time to bring up another aspect of this process: how do I decide when to advance a project from one tier to another?

From Quinary to Quaternary is pretty simple: I just take ‘that would be a cool idea’ and start working on it. I want to get it to the point that I can run it through the PBRG process. So, I take the idea, I get the Grand Overview, answering the big questions about the story and where its going.

Quaternary to Tertiary means I’ve got a story and an outline, and now I’m running it through the PBRG process. I (P)lot the story, then (B)uild the world, (R)esearch the topics and (G)ame the scenarios.

Tertiary to Secondary means I’m writing the rough and alpha drafts. I want to get a draft ready for other readers to read it and get me feedback.

And Secondary to Primary means I’m working to get the draft ready for publication.

Imperfect System

Now this isn’t a perfect division. Some of the projects on my list are sitting higher than they should because they’re part of a series I want to focus on, or because they’re dear to my heart. But that’s part of a personal system like this. I have to accept some oddities in order to make it work.

How does this help?

You’re not wrong. Once you get past the primary projects, what does it matter how the rest are organized?

I don’t know what to say. It just does.

I’m not kidding. Once I got this organization figured out and I organized I projects, my worry dropped. I had them in their place and I wasn’t going to forget about them. Each one is on my master to-do list, sorted into their priority group. Each one has several bullet points attached, listing characters, ideas or plot points I need to work out before I can progress the project to the next level. I stopped making list after list of projects, trying to get it right, because I did it.

I got it right.

Conclusion

From a vague and disorganized system that wasn’t working and was actually distracting me, I built a new system that works. I can track my projects, incorporate new ones, and feel confident that I’m not going to forget anything important.

I’m glad I got this reorganization complete. Since I finished this process, I’ve been able to focus on the important part of creativity: writing stories that people enjoy, and enjoying the creative process myself. I’m not making and remaking lists of projects. I’m creating.

Huzzah.

**This is blog post number 4 on my revised writing process.**

Last post I went over the first step of PBRG, the Planning and Plotting step. I discussed the process I’m trying to use. Now, I’m going to show how that process works by applying it to a creative project.

The project is called ‘The General of the Pen.’ It’s a working title, and we’ll see how long that sticks.

Process 1: The Idea

What is ‘The General of the Pen’?

It is a story about a mid-level general, Gerhard van Rumm, in a mid-19th century world. He is caught up in an independence movement and becomes a leader in their army. This army is fighting an initial campaign to buy time for outside support to come in.

First, I consider what’s unique about this story.

• The technology level is mostly new, with cannon and muskets instead of machine guns. (American Civil War instead of World War 1).
• Gerhard is a mid-level commander of an army, who gets to make strategic and operational decisions for the story.
• There is a much larger, world-wide movement that impacts the story; they’re buying time for other factors to come into play.
• It’s a new world I haven’t fleshed out yet. There’s a lot of unknowns I can play with.

Those all sound good, but what’s not new? What’s similar to what I’ve done before.

• Gerhard is a bookworm, like Sasha Small (Renaissance Army series)
• He’s also level-headed in battle, like both Sasha and Augustine de Zama (Champion Bold).
• The scope of the story shares a lot of similarities with the Renaissance Army story, as it is about an uprising against a superior government force.

The similarities are something to be wary of, but they’re not story-breakers. I’ll give Gerhard some unique traits for my characters: he wants to be loved and have a family, or maybe he already does. I can keep the story focused on the campaign and not the social movement, so it’s not the Renaissance Army redux.

Remember, a lot of the differences will be fleshed out during preparation and writing, so I can accept a larger ‘This is similar’ list and trust I will fix it later.

Process 2: The Five W’s (and that H)

The next process is to work out the Who, What, When, Where, Why, and How of the story. After several passes through the first process, I should have a good idea of each of the answers.

I’m keeping this process down to a few pullet points per question, but ideally, I’d write up a paragraph or two. Just looking back at this list, I know I’ll want to expand on Gerhard’s motivations to win and detail the independence movement to give it a unique flavor.

Again, this is a series of processes that don’t stop until it’s published. A lot of these aspects will change as the story progresses.

Process 3: The Acts

Okay, now I’m dividing my narrative into acts, segments of the narrative.

I know I’ll have an introduction act: the reader will meet the characters, learn about the area, and discover why the story is happening. It won’t be long, but all stories start with it.

The conclusion act will see the heroes victorious, tie up any plot strings that need tying, and prep the next story (if there is one).

Those are the two easy ones. Now let’s build the middle.

I want this story to be short, but also full of action. And I want the characters to suffer before they win. So I’m going to have three Major Event acts. I’ll put a development act right after the introduction, and then two Recovery Acts between the three Major Events.

But wait! Is there a better way to do this? Something more exciting?

What if I removed the development act, and consolidate the information into the introduction? The crisis starts early, and we see the characters in action before they’re ready.

I consider this option. I’d need to be wary of making the introduction too long to make up for sudden event act, but maybe I can do it.

You know what? I’ll do that. The worst that happens is after a few passes, I add in the development scene. It’ll be easy as pie.

Now, I’ve got my seven-act plan. It looks like this.

Act List

Part of me is already twitching at having no development act. But I want to give this a shot.

Process 4: The Important Scenes

Now I get to plan out some scenes. Not writing scenes (though some of them I’ll be writing in my head) but identifying what scenes I need for each act. Reminder: I’m aiming for three scenes minimum.

Act I is the introduction. The first scene I’ll introduce the character, Gerhard van Rumm; he’s approached by his friend to join the army at a critical moment. The second scene, they arrive in their area of operations and Gerhard (and the reader) learns the terrain. Third scene, he meets some other key players, and the reader learns about the politics of the movement.

Act II is an event scene; the enemy is advancing into the mountain valley and wins a small battle. Okay, so I have one scene where the characters learn the attack is coming. They rush forward to find the battle underway (second scene), and a scene where they get their troops to retreat (third).

Act III is recovery. The characters discuss the events, and by discuss they yell and shout (first scene). The leader makes decisions and prepares for the next battle (second scene). And Gerhard has some time to reflect on the situation (third scene).

I’ll skip over writing the scenes for Acts IV through VI, though they’ll be listed on the chart below. Let’s look at Act VII, the conclusion.

In the conclusion, I need to reference the status of the movement as a whole, the situation in this valley, and Gerhard’s personal journey. I’ll first write a scene where the situation in the valley is confirmed, and a second where the national situation is addressed. Finally, I’ll had a scene with Gehard considering his part in past events, and look to the future.

Scene List

Process 5: The B, R and G lists

As I’ve been building this story, I’ve also been making lists of what I need to build, to research, and to game out.

As I’m writing, all of these lists will change as inspiration and the story’s course have an impact.

World Build

I stated above that as this is a new world, there is a lot I need to build. this can be intimidating (a world is a huge place), so it helps to make a list of what I need to build for this story.

• The geography of the continent, the nation, and the region the story takes place.
• The culture of the people fighting for independence, their overlords, and the allies who might be coming to help.
• The technology available to all sides.
• The timeline of the past: how long ago was the conquest?

Research

Research can be a hard one to plan ahead on, so this list looks pretty large scale at the moment.

• 1860’s train speeds; construction of railways; ease of transporting goods and people.
• Telegraph operations.
• Development of battlefield medicine over the 19th Century.
• Civil War-era weapons: construction, maintenance, usage.

Game Out

I know how I want the battles to go, but I’m more concerned with how fast units and information are moving about the valley. Here, I want to prepare a map of the valley, figure out roads, railways and telegraph lines, and create rules for movement of units and information. Then I’ll spend a couple of evolutions gaming out the campaign.

Will I game out the battles? I certainly could. I have a couple of tabletop systems that could work, and one or two video games where I could custom build levels on, just to see how they would work. But I would do that to see how things could progress. The final writing would not be dictated by the game.

Conclusion

Okay, so I just ran General of the Pen through the Plotting step of the process. What do I have now?

• I’ve got a list of scenes to write.
• I’ve got a list of topics to research and world build.
• I’ve got some sequences I want to game out.

Now, I could start writing right away, but we’ve just finished one of four steps. And while I may not need to knock everyone off the B, R and G lists, there are things I will want to prepare ahead of time. So we move on to step two.

Join me next blog post, when we discuss the B-step, (World) Building.